6 Ways to Avoid Tenant Conflict by Arlington Property Managers

Conflict with your tenants is a serious issue and could be responsible for costly tenant turnovers and evictions. But how do you avoid tenant conflict? Emotions often get in the way when you are dealing with people and their home. Communication breakdowns and mistakes lead to hurt feelings that could have been avoided. We have […]

Arlington Rental Property Management: Tips for Dealing with Tenants

Nine times out of ten your tenants will be low hassle, decent people. But the longer you own rental property the more likely it is that you will run into problem tenants. Even with rigorous tenant screening, such as the screening Specialized Property Management performs regularly, bad apples can slip through. Can you handle a tenant who is always complaining about your home and unnecessarily taking up your time? What do you do with a tenant who is always late, or doesn’t pay rent? What about a tenant who breaks the law and uses your home to do it? Are you prepared for a tenant who destroys your property? These are very real scenarios we deal with every day in property management. Arlington landlords turn to Specialized because we are the experts with almost 30 years of experience dealing with problem tenants.

Communication is Key

Sometimes tenants make mistakes, sometimes they are forgetful. When this happens with a rent payment, or a broken item in your home, communication is key. A gentle reminder that rent is due on a certain day every month, or asking them to replace the broken light fixture will often be enough. However, if a tenant is chronically late with payments or breaks items out of neglect or spite you must address the problem quickly and clearly. Always bring a copy of the lease agreement when talking with your tenants, which should have information such as how late payments and fees will be processed. Refrain from being harsh or blaming, which can heighten emotions and make the situation worse.

How Experienced Arlington Rental Property Management Can Help

Having an experienced professional Arlington rental property management team on your side will be extremely helpful in these situations. Specialized conducts regular property inspections, giving insight into how tenants are caring for the home, if their complaints are warranted, and if any illegal activities are going on. Full reports are available through our online owner portal 24/7 so you are never in the dark about what is going on with your property. Call Specialized if you are ready to leave behind the hassles and headaches of rental property management. Arlington landlords rest easy knowing their homes are in good hands with the experienced professionals at Specialized!

Communication is Key: Tips on Effective Landlord-Tenant Communication

Good communication is essential for any Arlington property management business. Open and direct communication between tenants and landlords will ensure a successful relationship. Establishing great communication is important from the start, even when someone is still a prospective renter. This Arlington rental property management approach will help you avoid stress, land profitable deals, and keep you out of legal trouble. Follow these simple tips to get you started on a path to great open communication.

 Be Professional

A tenant is essentially your customer. Maintain a respectful, non-emotional communication style when associating with renters. Using “sir” or “ma’am,” asking if another time is better when kids are crying, or simply asking how the person is doing are all easy ways to be polite. Avoid crossing your arms or showing other defensive or aggressive body language indicators. Smile and show regular eye contact as you listen carefully to your tenant. Property management in Arlington TX knows that professionalism is more than good customer service, it is the gateway to positive communication.

 Be Flexible

One size of communication does not fit all. Pay attention to the different communication needs of each tenant, and do not assume that one approach will achieve the same result with all of your renters. If one renter prefers phone calls and another prefers emails, take care to cater to each communication need. It may seem like a hassle at first to change a style for one renter, but in the end, for Arlington rental property management it is worth the extra effort to develop those positive landlord-tenant relationships.

 More is more

Do not hesitate to over communicate. So often we walk away from a conversation thinking our message was loud and clear when really all parties made assumptions based on the communication (including words, tone, and body language) that skews the message from the original intent. “More” does not need to be “more complicated,” but regular, simple communication will help ensure everyone is clear on your expectations as property management in Arlington TX.

Ultimately, remember you are working with people. And that human-nature element requires a little patience and skill on your part to create effective communication. As Arlington rental property management, communication is essential. You have opportunity to communicate at the time of lease signing and at regularly scheduled inspections. Awareness of what it takes to be a good communicator, and even some conscious practice, can help get you in the right direction for success. Your communication can show you care and you are professional.