At Specialized Property Management, we enjoy providing outstanding service to our great tenants, and if it’s time for you to move on, we hope you have enjoyed your stay in one of the properties we manage. We know that moving is often stressful, and you probably have a lot of details and deadlines that you’re paying attention to as you pack and schedule. As you are preparing to move onto your next adventure, we ask you to please follow these guidelines to ensure a smooth transition. When we work together, the move-out process goes a lot more smoothly for tenants, owners, and our property management team. Read more
Looking to know how to manage properties in Forth Worth? Here is what property managers need to do to professionally manage their properties.
Specialized Property Management is delighted to welcome you to your new rental home. We know that moving can be stressful, and we know that there are often a multitude of little details to pay attention to. It’s easy to get lost and overwhelmed. We’ve put together some helpful information into this guide for moving into your property. We expect that these few items will help you move in smoothly and have a pleasant and successful stay with us.
If you have any questions while you’re reading this reference, please get in touch with one of our agents. We’d be happy to clear up any confusion or walk you through any process.
Completing Your Inventory and Condition Report
Before you move in, your leasing agent will provide you with a resident manual. This will contain all the information you need to enjoy and care for your new home.
With your resident manual, you’ll also get an inventory and condition form. This is an important way to document the move-in condition of the property. We don’t want to hold you accountable for damage that isn’t your fault, so please take the time to inspect your new home carefully and make a note of anything that isn’t in perfect condition. Use the form to go through the property and note any issues. We’ll ask you to provide photographs of anything that you’re documenting on the inventory and condition form. This protects you and your security deposit during the move-out process.
Please return this form to us within five days of moving into your home. We’ll keep this form in leasing department and use it when we conduct our move-out inspection. If you have noted anything that needs maintenance or repairs during this move-in process, please submit a separate maintenance request through your tenant portal. We will respond immediately and take care of any issues you may have found. We want you to have an excellent experience from the start.
Maintenance and the Responsibilities of Tenants and Owners
We want you to enjoy your new home. We’ll work with you to ensure the property is safe, habitable, and well-maintained. Sometimes, residents and even owners get confused about who is responsible for which functions of the home. Let’s take a moment to review resident and owner responsibilities.
As a tenant, you are responsible for keeping the property clean and tidy. We all know that small messes can quickly become large messes. Please be proactive in the way you care for your home. Leaving food, trash, and other debris out can attract pests and insects, and it can also degrade the property as well as your quality of life. Make an effort to keep your home in good shape.
Tenants are also responsible for setting up utilities in their names. Be sure to get those accounts started before you move in, because sometimes it can take a few days. If you’re switching your account from your previous home to your new one, make sure you time the transition correctly.
We also ask you to take care of the landscaping. You want to live in a property that looks neat and clean from the outside, so please watch for weeds, overgrown lawns, and debris in the yard or on the patio. As a tenant, you’ll also need to complete minor and seasonal maintenance. This might include changing light bulbs and air filters. When you turn on the heat or the air conditioning for the first time, a clean filter will ensure you save energy and keep the heating and cooling system running efficiently.
Tenants are also required to comply with all state and local laws as well as any HOA property codes, rules, and regulations. It’s easy to violate an HOA rule if you don’t know it exists, so make sure you familiarize yourself with bylaws and rules and regulations when you move into an HOA property. We can make sure you have all the necessary documents.
Owners have their own responsibilities, too. Property owners must ensure that your rental property is clean, safe, and ready for your occupancy. There are several things required by the Texas Property Code, and as your property managers, we make sure the owners of your property comply with all of these requirements. For example, owners must re-key all doors leading to the outside of your home before you move in. This ensures that no one else has a key to your home, and it’s for your safety and security. Owners must provide smoke detectors in the right places, and their exterior doors must have keyless deadbolts that can only be locked and unlocked from the inside, as well as peepholes. If you notice your property missing any of these things, please notify us immediately.
Owners must also provide residents with a copy of the HOA rules.
Paying Rent in Fort Worth
We make paying rent easy and convenient. It can be stressful if the first has come and gone and you realize that you’ve forgotten to pay rent. You don’t want to incur any late fees or be irresponsible in getting your rent to us on time. Luckily, we offer secure and convenient online rental payment options. Your leasing coordinator will provide you with a log in that takes you to your private resident portal. On this portal, you can pay rent each month via a checking account or your debit or credit card. You can also set up automatic reoccurring payments to ensure on-time payments and peace of mind.
If you prefer not to pay rent online, we have several other options that might work better for you. Mailing a check to our office is still an option, and you can also drop it off to us in-person. All of the rental collection policies can be found in your lease agreement, from how much is due to when it’s due and how it should be paid. Please refer to your lease or talk to one of our agents if you have any questions. We take timely rental payments very seriously at Specialized Property Management, and we’ve done everything we can to help you keep your account current.
Requesting Maintenance and Repairs
When maintenance or a repair is needed, simply log into your online portal or call our maintenance hotline to submit a ticket. When you submit a maintenance request online, it allows us to respond to your needs right away. It also helps us both by creating a documented log of what was done at the property and how things were handled. Please try to use your online portal for routine repairs and minor issues.
Emergencies should always be brought to our attention immediately. If you notice a water leak or a fire or a storm causes a tree to come crashing through the roof, don’t hesitate to call our emergency maintenance line. Someone is always available to take the call and immediately dispatch help.
Maintaining your home is a priority for us. We want to be responsive and accessible when it comes to maintenance issues, so don’t hesitate to report necessary repairs. Deferred maintenance only costs more and creates larger headaches for owners, tenants, and property managers. Let us know if something is broken or not functioning the way it should.
Moving Out of Your Rental Home
It’s hard to think about the move-out when you’ve just started moving in, but you should know early on that there are incentives to our best tenants. Specialized Property Management makes a point of rewarding tenants who have made on-time rent payments and maintained the property to our standards. If you have been a responsible, communicative tenant, and you have followed all the terms of your lease faithfully, we will be sad to lose you. But, we know that people move on, and we’ll offer you a printed payment history and letter of recommendation upon request. This can help you in your effort to purchase a home or in renting your next home. We’ll do everything we can to help our great tenants find a new place to live after they leave us.
Keep Your Resident Manual Close
As we mentioned, your leasing agent will give you a Specialized Property Management resident manual with more information on all of these items and more. This can be a very helpful and important resource while you’re living in one of the properties we manage. It can save you time when you have a question and you’re not sure who to call or what to do. Start with your manual, and you may find that you can answer your own question quickly and thoroughly. We have made an effort to be as detailed as possible so that you can enjoy living in your home with few intrusions. We ask that you please keep this manual handy for easy reference throughout your stay with us.
Thank you for choosing a property managed by Specialized Property Management. We hope you enjoy your new home, and we’re here to answer any questions or provide any support you need. Please don’t hesitate to contact us at Specialized Property Management in Fort Worth for any property management or leasing needs.
Fort Worth rental property investors have a big decision on their hands when they’re looking for someone to manage their properties. It doesn’t matter if you have one home or 100 homes; you need someone who is going to effectively care for your property, your tenants, and your bottom line.
Here are some things to consider when you’re choosing a Fort Worth property manager. Read more
Specialized, your Fort Worth rental property management team, would like to remind you of some simple fall maintenance tasks you are responsible for as a tenant. These maintenance tasks will help prepare your home for colder weather, as well as keep it in good condition.
TENANT MAINTENANCE RESPONSIBILITIES
- Check For Safety Hazards
To prevent accidents, you need to check your home for safety hazards. Loose hand railing or lifting carpet corners are good examples of what to look for. Check your outlets for potential electrical hazards. Make sure your fire extinguishers, smoke alarms, and carbon monoxide alarms are in good working order. Locate all gas and water shut-off switches and review your emergency procedures.
- Replace or Clean Filters
Replace or clean your air conditioning system filters. Vacuum all air vents and under appliances to be sure dust doesn’t accumulate. Be sure you change your furnace filter once a month during the winter months.
- Doors And Windows
Check that each door and window in your home opens easily and shuts tightly. Your home should be properly sealed in the winter months. Use a lubricant on the hinges, if necessary. If you see a safety issue with your doors or hinges, don’t hesitate to call your rental property management Fort Worth team.
- Thoroughly Clean Your Home
Complete cleaning tasks you may not do every day. This can include shampooing the carpets and rugs, cleaning sink drains, and running water through drains that don’t get much use. To clean your disposal run ice through it with a bit of baking soda, then run hot water down the drain. These aren’t everyday cleaning tasks, so they are easy to overlook.
- Outside Your Home
Tidy up outside your home and get rid of any debris. This will prepare your home for the cold weather to come. Store any outdoor items that should not be left outside in freezing temperatures.
FORT WORTH RENTAL PROPERTY MANAGEMENT FOR TENANTS
Specialized is your expert Fort Worth rental property management team. We want you to know we are available for you at any time of the day or night. If you come across any issues with your home, don’t hesitate to let us know. As always, you can submit a maintenance ticket online. If you would like to know more about our services, give us a call today.
Why Should You Hire Professional Arlington Property Management?
If you are leasing your home, it’s time to think about hiring a team of professional Arlington property managers. You may think it’s easy to manage your property, but consider this: your home is now a piece of your investment portfolio. Experienced investors know that to get the best return you need to hire professionals, just like in any of your other investments. Hiring a professional and experienced Arlington property management team will not only save you the headache of managing your investment, but it will also get you the best return.
How Homeowners Save Money with Arlington Property Managers
Homeowners who hire the experienced professionals at Specialized quickly learn how working with us saves them time, money, and hassle. With 30 years of experience, we know how to avoid costly mistakes, and which small problems will turn into big consequences down the road if left unaddressed.
Our property managers will take care of everything you need to get your home rented quickly including marketing, leasing, and performing any maintenance needed to get your home ready for tenants. But, managing your investment involves much more than just renting out your property. Our Arlington property management team will also takes care of tasks you may not think about when initially considering leasing your property. We also take care of rent collections, evictions, inspections, and legal compliance. These tasks can quickly overwhelm a homeowner and lead to big and costly mistakes. Experience is key when dealing with leasing situations, that’s why hiring Arlington property managers is a wise decision for your investment.
Start Getting the Best Return with Specialized
Now that you know why homeowners choose to hire the professional Arlington property management team at Specialized, don’t wait to put us to work for you! Let us help you avoid mistakes, improve cash flow, and save on expenses. We provide the professional management you can count on for long-term stability with your investment. So start treating your home like the investment it is, get the best return with our experienced team and proven processes. Call Specialized today to hear more about our services!
Lower Long-Term Maintenance Costs with Professional Property Inspections
Avoid one of the biggest pitfalls of property ownership by hiring capable property management. Denton-area property specialists can perform regular inspections on your property so you can rest assured your investment is protected. Here are four reasons why inspections help lower long-term maintenance costs.
Maintenance: The Key to Property Management with Confidence
Every investment requires routine maintenance. You wouldn’t drive a car that was never inspected or maintained, yet many real estate owners have no reliable system to maintain and inspect their property. Attempting to run a long-term real estate investment on your own will not only create more work for you, but it could also cost you thousands.
Be Proactive: Save Your Tenants and Yourself from Unnecessary Housing Heartache
A stitch in time saves nine, and early detection of home issues pays off. Renters may not be able to detect issues with the house until an expensive home repair is needed. Many of these potential problems can be identified, mitigated, or even prevented altogether when you use a capable inspection team to protect your investment. Your property is valuable. Keep it that way.
Be Aware: Know What is Happening in Your Property
Most tenants follow housing contract rules, but the reality is that some do not follow them. It is important that you are aware of what is happening on the property to show that you care how it is treated and that you are aware of the conditions.
Checkout Time is Not the Right Time for Surprises
The worst time to discover a major breach of contract (smoking, unauthorized pets, etc.) is at the end of a housing contract. Regular inspections will help you address breaches of a contract before they damage your investment. Local Denton property management specialists from your Specialized team will keep you in touch with your property will assure you that when check-in time comes around, there isn’t a surprise waiting for you.
Regular inspections show your tenants that you care. Good tenants are much more likely to stick with you if you maintain the property well. Property management can be a rewarding and profitable investment when done with care. Contact Specialized for effective property management. Denton, TX area rentals maintain their condition and value under our watch.
Maintain Stability by Enforcing the Rent Cycle
The purpose of a rental property is simple: to collect rent payments. The process of getting to that point – month after month after month – is anything but simple. Even well-screened tenants can hit a difficult patch in life, and you find yourself in the collections business or facing an eviction.
After 30 years of experience as property managers in Fort Worth, the team members at Specialized have a few solid ideas to simplify the rent cycle process for you. We implement this process for thousands of landlords like yourself every month as we successfully collect those golden ticket rent payments. We guarantee it works.
Here is our local Arlington property management three-step process:
- Carefully Screen Tenants. When a renter has adequate income to make a rent payment, you can usually expect that payment consistently on time. Always verify employment and income for tenant applicants over 18 years old.
- Communicate Clearly. Set expectations with tenants early. Communicate firm but fair rent policies up front. We learned that when you establish set expectations with tenants early, clearly, and respectfully, the outcome is in their hands. This also means it’s usually a better outcome for all parties.
- Follow Up. If rent isn’t paid on time, it triggers the automated collections so not a moment is wasted. Our respectful yet tough team acts like clockwork to enforce the lease and avoid delays.
Specialized also makes it convenient for tenants to submit payments online, so the funds are then electronically deposited into the owner’s account. We work hard to know the backdrop of laws, regulations, and codes so we can work as quickly as the law allows and minimize the number of rent-free days if an eviction becomes necessary. And lastly, but perhaps most importantly, we keep the process professional not personal. That’s easier for us since we’re professional property managers in Fort Worth. It’s what we do.
Put our proven Arlington property management processes, systems, and people to work for you. Call a team member at Specialized today. We’ll get you back to focusing just on one thing: watching the rent payments roll into your account.
IS YOUR PROPERTY READY TO RENT?
Specialized knows that time is money. And, when you partner with the best property management company, Fort Worth investors know you will have our experience to help you prepare your rental homes between tenants. Some owners want to lease their properties quickly to reduce vacancy days, but they overlook the importance of having the home ready to show before they begin the leasing process.
WHAT DOES MY HOME NEED TO BE CONSIDERED ‘RENT-READY?’
Download our handy rent-ready checklist for an overview of tasks that should be performed before showing any property to prospective tenants.
Specialized offers a comprehensive spectrum of services you need to get your property in rent-ready condition. Our clients also benefit from our national partnerships and will receive discounts on remodeling and repair services. These services include:
- Property Inspections (Inside & outside)
- Maintenance & Repairs
- Upgrading or Replacing Appliances as Needed
- Professional Cleaning Services
- Handyman Services
FORT WORTH PROPERTY MANAGERS BENEFIT FROM ‘RENT-READY’ PROPERTIES
By taking care of needed maintenance and repairs, replacing or upgrading appliances, and completing any needed remodeling, your home will attract a higher number of tenant applications for a faster leasing process. Find out why so many Fort Worth property managers opt for our high-quality and affordable rent-ready services to help get their homes prepared faster. Call us today to get your home ready and re-rented quickly!
Put our team, experience, and ethics to work for you! Call (817) 732-1394
Texas has multiple laws protecting tenants from dangerous or unreasonable living circumstances due to neglect by their landlords. A Fort Worth property management company should be well-versed in these regulations, so they know when it’s appropriate to delay or refuse repairs on a rental unit and when a lack of response puts them at risk of litigation.
What Kinds of Repairs are Required?
- Right to Habitable Housing
Under the legal definition of “implied warranty of habitability” Texas property owners are required to maintain a livable premise. This means repairs such as a broken furnace or water heater must be addressed or the tenant has a right to “repair and deduct” the charge from rent.
- Right to Health and Safety
A tenant has a right to repairs for issues that affect the physical health or safety of the tenant. This could include rats, cockroaches, faulty electrical wiring, plumbing issues, and roof leaks. If the Fort Worth property management company refuses to fix issues compromising the health and safety of the tenant, SB 1448 grants the justices of the peace to order the repair for problems not exceeding $10,000.
- Right to Security
Although there are exceptions, Texas law requires Fort Worth property management companies to equip each unit with proper security devices, including window latches, keyed deadbolts for all outside access doors, sliding door security, and door viewers. If these safety measures are broken or missing, a tenant has a right to have any of these repaired at the landlord’s expense.
Can Fort Worth Property Management Refuse to Make Repairs?
- The tenant is behind on rent payments, or
- The tenant or a person in connection with the tenant caused the damage
What Is the Process for Tenants to Submit a Request?
Ultimately, this process can be tailored, but should generally consist of these steps:
- The tenant must be fully up on rent payments
- The tenant should take pictures of the condition needing repair
- The tenant should submit a written request for the repair
Always keep copies of all communications documents. After a repair is requested, a quick response from the landlord on the progress of the repair will help keep relationships between management and tenant positive.
A Fort Worth property management company can be at risk of serious fines by not complying with the regulations regarding living conditions and repair needs for their rental homes. Enlisting the help of experts in Texas repair requirements will ensure your property is always safely within regulation. Specialized has over 30 years of experience maintaining rental property and following rental rules and will ensure you are legally protected and your tenants are comfortable in their home.
Learn more about our expertise management services at www.specializedrpm.com
Our experienced Fort Worth property managers know the importance of conducting regular inspections of rental property. As a rental property owner, are you aware that not all inspections are the same? Here are four different types of rental property inspections performed by our property management Fort Worth, TX teams:
Inspection During Move In
This type of inspection is typically performed by the new tenant as they walk through the property and take note of any existing damages that could count against their security deposit at the time of move out. The notes written on the move in condition document should be signed by both tenant and landlord, and any pictures of existing damage should be taken and filed with this report. The move-in inspection protects both the landlord and the tenant by acknowledging the condition of the property at the time the tenant moved in.
Scheduled Routine Inspections
Fort Worth property managers perform scheduled routine inspections as a way to ensure lease compliance. During these inspections, the property manager can inspect for any damage caused by tenants, and look for any maintenance issues that need attention. Being proactive during these inspections keeps maintenance costs low, and allows the property manager to fix problems before they get worse. If damage from tenants does exist, they should be notified in writing, and a follow up inspection can be scheduled to ensure the problems have been addressed. These inspections should be regularly scheduled with the frequency being communicated to the tenant at lease signing.
Drive By Inspections
These inspections need no prior warning as all you are doing in simply driving by the property. The point of drive by inspections is to observe the exterior of the property for any lease compliance issues–including animals that are not allowed, smoking that is not allowed, etc. If any problems are noticed, the tenant should be notified in writing, and a routine inspection should be scheduled to assess the interior of the property for any other lease compliance issues.
Inspection During Move Out
When a tenant moves out of your rental property, it is important to do a final walkthrough of the property with them, again noting any damage that has occurred during their occupancy. Pictures should again be taken as proof of any damages, and the inspection report should be signed by both the tenant and the Fort Worth property manager.
A lot can happen between tenants. Don’t stay in the dark by neglecting property inspections on your rentals. For help in this matter, contact the leading property management team in Fort Worth, TX.
YOUR SPECIALIZED OFFICES
Fort Worth, TX 76116
Fax: (817) 377-1201
Dallas, TX 75240
Fax: (214) 296-9380
Dallas Property Management
San Antonio, TX 78232
Fax: (210) 477-3600
San Antonio Property Management
For more information on Specialized Property Management, visit Specialized247.com
CITIES WE SERVE
Denton Property Management
Aledo Property Management
Keller Property Management
Arlington Property Management
North Richland Hills Property Management
Weatherford Property Management
Burleson Property Management
Mansfield Property Management
White Settlement Property Management
Benbrook Property Management
Crowley Property Management
Specialized Property Management
is a Real Estate Brokerage licensed by the State of Texas, TREC license number 0375514
Texas Real Estate Commission Consumer Protection Notice
Texas Real Estate Commission Information About Brokerage Services
TRUSTED BY FORT WORTH PROPERTY OWNERS
Fort Worth Property Management Blog
- Communicating with Your Fort Worth Property Manager: What to Know
- Moving Out of Your Rental Home in Fort Worth: Tenants Checklist
- Tenant’s Guide to Moving Into Your Fort Worth Rental Home
- Security Deposits & How They Work | Specialized Property Management Fort Worth Tenant Tips
- Renting Out Your Home in Fort Worth: What to Know