How Much Should I Charge in Rent for my Fort Worth Property?


Picking the right rental price for your Fort Worth rental property does not have to be complicated.

Both underpricing and overpricing your home comes with risks. If you charge a price that’s too low, it will mean less monthly income for you. A rental price that’s below market will also make it hard to catch up; you may not be able to raise the rent to market levels until you’re looking for a new tenant.

You don’t want to charge too much, either. You’ll have a hard time renting it quickly to good tenants. A longer vacancy period is a lot more expensive than a lower rental price.

Properly pricing your Fort Worth investment property requires a deep understanding of the local rental market, and a willingness to do some research. There are a few things you can do to ensure you’re pricing your home correctly to attract the best tenants for your propertyRead more

Finding the Best Tenants for Your Fort Worth Property

For Fort Worth landlords and investors, a successful rental experience starts with tenant selection.

A good tenant offers you many things, mostly predictability and profit. You’ll earn a reliable rental income every month, your property will increase in value, and your ROI will steadily grow throughout the tenancy. A bad tenant, however, will lead to problems and expenses. Bad tenants come with risks, including the risk that they won’t pay rent. Bad tenants can also cause property damage or lead you towards evictions, which are expensive and time-consuming.

No one can predict with 100 percent accuracy how a tenant will turn out. However, you can protect yourself and your property with a strategic tenant placement process. Many smart landlords focus on screening.

Take your time and put in the work that’s required to find the best tenant in Fort Worth. If you are struggling with time or resources, hand the process over to a professional property manager. A good property manager will lease your home quickly to a well-qualified tenant, saving you stress and time.

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What to Look for When Choosing a Fort Worth Property Manager


Fort Worth rental property investors have a big decision on their hands when they’re looking for someone to manage their properties. It doesn’t matter if you have one home or 100 homes; you need someone who is going to effectively care for your property, your tenants, and your bottom line.

Here are some things to consider when you’re choosing a Fort Worth property manager. Read more

Fort Worth Rental Management Companies Share Leasing Tips

Vacancy days can kill your cash flow. As a landlord, it can be tempting to cut corners to reduce your costs during a vacancy, but that often leads to your home being on the market longer. Below we share information on how Fort Worth rental management companies can help you reduce vacancy days.

What are Vacancy Days?

Vacancy days are the number of days in between a tenant moving out and a new one moving in. During this time you are not earning rental income but your costs have not decreased. In fact, costs tend to increase during vacancy days as you pay for things like re-keying, touching up for a new tenant, and marketing your home. Many landlords also take the time between tenants to address larger, planned construction projects like switching out carpets for vinyl flooring. Even with sufficient planning, a long vacancy will affect your cash flow negatively and jeopardize your investment. Fort Worth rental management companies can help you avoid extended vacancies, but first, you have to understand what leads to these vacancy days.

What Leads to Long Vacancy Periods?

Vacancy days are a fact of life even for the best property management companies in Fort Worth. But understanding factors that lead to long vacancy days can help you minimize their impact.

  • Showing Too Early. Your potential tenant will want to imagine their life in the home, which can be hard if there is another tenant still occupying the home. The sights, sounds, and smells of someone else living in the home can turn off a potential tenant making their first impression a bad one. Likewise, construction projects, however minor, should be complete before you show the home.
  • Keeping Utilities Off. Turning the utilities off between tenants may seem like an easy way to cut costs, but they can lead to a longer vacancy. Just like showing your home too early, showing it when the utilities are off will cause potential tenants to have a hard time imagining themselves in the home.
  • Incorrect Pricing. When your rental is priced incorrectly it can lead to more days on the market. Rentals priced too high will have a hard time finding a tenant in a market flooded with similar homes at a lower rate. Rentals priced too low signal to tenants that there is something wrong with the property and they may avoid even taking the time to view it.
  • Little or No Marketing. Marketing, especially in the digital age, is an important part of property management. Most tenants start their search online and only view properties they have already seen photos of on their favorite website. A sign in the front yard will not be enough to bring in quality tenants.

How to Lease Your Property Faster

To lease your property faster, you need to address the factors that lead to leasing delays.

  • Getting Your Property “Rent-Ready”: re-key, touch up paint, and fix broken fixtures. When done efficiently this process can take as little as a few days. Fort Worth rental management companies can help you with this process. Zillow has a handy checklist of 12 steps to get your home rent ready.
  • Curb-Appeal: even if your property is looking great and working well on the inside, some tenants will be turned off by the curb-appeal and opt for a “prettier” home. Take a look at your home from the street level and try to find ways to spruce it up. HGTV has a list of 8 Budget Curb Appeal Projects you can do to boost their home’s appeal.
  • Use the Internet: post your home on as many rental websites as possible for maximum exposure. Use photos that show off the best side of your home. A video walkthrough is also recommended so potential tenants can get a better idea of how the property is laid out. To see examples of a video walkthrough see our YouTube page. HGTV also has an article about how to take great photos of your home.

Don’t Skip Steps

Property management is often a delicate balance between spending money and saving money. When dealing with a vacancy, some landlords will try to minimize costs by focusing on the wrong areas. Doing this will often end up with a longer vacancy and more money lost. Think of it this way: your property typically rents out for $1,440 per month (the average according to Zillow). If you spend $500 to spruce up your property, market it, and keep the utilities on for one month, you will be more likely to rent the property within that month. Your total turnover loss will be one month of rent plus $500, a total of $1,940. If you decide to do the bare minimum (rekeying, minimal cleaning), turn the utilities off, and only put a sign in the front yard, you could spend closer to $50. But after three months of vacancy, your turnover loss will be $4,370. Experienced Fort Worth rental management companies can confirm that not skipping important steps, even if there is an upfront cost, will turn around and make you more money in the long run.

How Fort Worth Rental Management Companies Can Help

An experienced property management company can help you determine what factors could lead to a long vacancy at your home. Property managers who work with tenants regularly are more in tune with what these tenants are looking for in a rental home. Our property managers know what amenities tenants want, how to price your rental appropriately, and what websites to market on.

At Specialized Property Management Fort Worth we have a proven track record of short vacancy days. In fact, most of our properties are leased in under 29 days. Short vacancies mean money in your pocket. An experienced property manager will inspect your home and make recommendations that will shorten vacancy days and cut costs where it makes sense. As one of the best property management companies in Fort Worth, we use our knowledge and expertise for your benefit. Give us a call today to hear about all our services and schedule a free rental consultation.

Top 10 FAQs Answered by Fort Worth Property Management Company

As an experienced Fort Worth property management company we are asked a lot of questions. We love answering any question you can throw at us; it is what we’re here for! But to simplify things we’ve put together a list of FAQs for you. Read our answers below to the top 10 questions we see most often in Fort Worth residential property management.

1. What is the quickest way to get my property rented?

Many things factor into shortening vacancy days, but we see the most success when we do these simple things:

  • Ensure your property is up to code and needed maintenance is completed before showing the home.
  • Spruce up around the property to increase curb appeal.
  • Market aggressively, especially online on multiple websites.

See our post on renting out your property faster.

2. How can I keep my tenants longer?

Tenant retention can be a struggle for some landlords. If you’re running into this issue, try to take a step back and place yourself in your tenant’s shoes. Are you responding to emergencies promptly? Are there maintenance issues that need to be resolved? How is your tenant-landlord relationship? An experienced Fort Worth property management company like Specialized Property Management Fort Worth has proven processes for tenant retention so you won’t have to deal with a costly turnover as often. Read our page on high tenant turnover for more tips.

3. What strategies can I use to make rent collection less of a headache?

The number one way you can make rent collection less of a headache is offering online rent payment. According to a Citigroup study, simply forgetting that a payment is due is one of the top reasons Americans pay bills late. Setting up online rent payment, with an automatic draft option, is beneficial to everyone involved. For more on this topic, read this Transunion article about the five great reasons landlords should provide online payment options.

Also, you can read more about our rent collection process.

4. Legally speaking, how can I protect myself as a landlord?

Take a good look at your Fort Worth property management company. Are they held to a high ethical code? When you are hiring someone to run your property, you need to know they are doing everything by the book. At Specialized Property Management Fort Worth, that is true of all our property managers. They know the laws and regulations for Fort Worth, Texas, and the United States, and take them all seriously. Also, we have in-house legal counsel at your disposal should you need them. Learn more about avoiding legal mistakes here.

5. What’s the best way to keep maintenance costs down?

The number one way to reduce maintenance costs is by being proactive in both inspections and regular maintenance. Your home is a machine and needs to be checked and oiled periodically. When you neglect inspections or only inspect when tenants move out, you are in for major maintenance costs down the line. Often a small problem, like a leaky pipe, will go unnoticed until it becomes a major (and majorly expensive) issue. Regular maintenance needs, such as changing air filters, are equally important, so your home’s systems last as long as possible. At Specialized Property Management Fort Worth we inspect the home at moving time and mid-lease to ensure everything looks and works great. Read more about lowering costs on this post about cost-effective maintenance.

6. Doesn’t managing my property myself save money?

This is the great myth of property management. Inexperienced landlords often imagine their property management experience as this: put up a for rent sign, pick up rent checks, and answer a few maintenance calls. If that was all property management entailed, then of course, you could save money by self-managing! However, a Fort Worth property management company does much more than those simple day-to-day tasks. At Specialized Property management Fort Worth we can save you money over self-managing because we help you avoid the following costly mistakes:

  • Regulatory fines resulting from inexperience
  • Negative tenant interaction leading to turnover
  • Improper maintenance and upkeep of the home
  • Pricing your home too high or too low

To learn more about self-managing vs. hiring professional management see our post here.

7. Will paying professional management fees negatively affect my cash flow?

Your professional management fees will come back to you in the form of faster leasing, less turnover, and fewer costly mistakes. Also, management fees often serve as a tax write-off. Our clients can end up with higher cash flow because our expert knowledge and service lead to cutting costs without cutting corners. Learn more about solving cash flow issues here.

8. How do I know what is going on at the property if I am using a property management service?

Many landlords, especially if they are renting out their previous personal residence, are concerned with what is happening at their property. At Specialized Property Management Fort Worth we never want you to feel like you’re in the dark. Our Fort Worth residential property management team keeps meticulous records of every interaction with your property and your tenants. Our online owner portal lets you see and review these reports at any time. And if you ever have questions or concerns, you can call us 24/7.

9. How do I choose a Fort Worth property manager?

Decide what you want from a Fort Worth property management company before you do your research. Come up with a checklist of questions to ask potential management teams. Find out if there are any hidden costs you should be aware of. A full-service property management team will often save you the most money, time, and stress. At Specialized Property Management Fort Worth we pride ourselves on our expertise in property management, our dedication to transparency, and our customer service. To learn more, read our page about choosing a property manager.

10. With so many Fort Worth property managers out there why should I choose you?

To put it simply: we are the best! Our team specializes in providing an excellent experience for owners and tenants. With years in the business focusing on single-family rental properties, you won’t find anyone else out there with the extensive knowledge, proven processes, and friendly team that will turn your investment into a cash flow property.

To learn more about what we do visit our website or give us a call today to set up a free rental consultation.

How Fort Worth Residential Property Management Companies Work with Realtors

Realtors and property managers may seem at odds in the real estate game. A realtor’s goal is to help their client buy and sell a property while a property manager wants the property to be rented out as long as possible. After years in the rental property business we’re here to tell you that when Fort Worth residential property management companies and realtors join forces, everyone wins.

What Realtors Do

As a realtor, your goal is to help your clients buy and sell real estate. Whether your client is looking for a personal residence or an investment property, your commission is based on a purchase. A client who is looking to sell, but ultimately decides to rent out their house instead, will not make you much money. And while we’re sure you want the best for every client, earning an income is also important. It is in your best interest to convince your client to sell their property. Or is it? That’s where Specialized Property Management Fort Worth comes in.

What Property Managers Do

Not every property management company is full-service, some focus only on a few areas. However, at Specialized Property Management Fort Worth, our team handles all the day to day tasks of running a rental property like rent collection and maintenance, as well as the once-in-a-while tasks like reporting and evictions. It is more complicated than it looks and we pride ourselves on the expertise we have gained from years of experience. We always want the best for our clients no matter what, but we understand that our job ends if our client decides to sell their property. With no property to manage we have no income, so it is in our best interest to convince them not to sell. Or is it? That’s where our Real Estate Partners come in.

How We Can Work Together

No matter what, we will always have clients who decide to sell, and you will have clients who decide to rent. There are choices when it comes to Fort Worth residential property management companies, so who should you refer your client to when they choose to rent out their home? With our real estate agent partnership program, we will pay you a referral fee for every client you refer who decides to sign a contract, and we place no caps on the number of clients you can refer. But the perks don’t end there. You will be placed on our realtor referral list, so when our client decides to sell, we will refer them back to you. That means when you refer a client to us you are not only gaining a referral fee, you are gaining future clients as well.

Maintaining Good Working Relationships

We understand that when you refer a client to us, your reputation is on the line. It works the same way for us when we refer clients to you. That’s why we are focused on maintaining good working relationships with our realtors, our clients, and our tenants. We strive to be the best in Fort Worth real estate management, and we enjoy partnering with top realtors so our clients can continue receiving great service after they leave us. You can trust that your client is in good hands when you refer them to our management team.

Benefits From Fort Worth Residential Property Management Companies

How do you know your client will receive excellent care from Specialized Property Management Fort Worth? We are a full-service leasing company with years of experience, local experts, and proven processes that will turn your client’s investment into a success. We provide our clients with peace of mind by being experts in the following areas:

  • Comprehensive marketing and advertising to get maximum exposure
  • Thorough tenant screening and selection to reduce turnover and evictions
  • Full-service leasing including preparing documents and educating tenants
  • Routine property inspections so the home is maintained well
  • Online reporting available 24/7 through our online portal
  • Cost-effective, reliable maintenance to ensure tenants are happy and well cared for
  • Timely rent collection with an online payment option
  • Strict and compliant evictions to save money during the process

If the client ever has an emergency or a problem we are around 24/7 to take their call. No other Fort Worth real estate management company does more to ensure their clients are well taken care of. To learn more about what we do for landlords visit our landlord help page.

Why Wait? Call Us Today

We specialize in managing properties; you specialize in selling them. There are over 800 single-family homes for rent in the DFW area according to Zillow, don’t miss out on the business you could gain when those owners decide to sell. When we work together, we both win. Call us today to learn more about:

  • What we do for landlords
  • Earning a referral fee
  • Gaining new clients

Even if you don’t have a client who is looking to rent instead of sell, give us a call today to learn more about how you can partner with one of the top Fort Worth residential property management companies. We thank you, and so will your clients!

Real Estate Property Management Company Shares Landlord Tips

At Specialized Property Management Fort Worth our team works hard to make sure your investment is a success. After years as a top real estate property management company, we specialize in keeping your property running smoothly and efficiently so you can maximize your cash flow. With the proven processes that we have developed over time, we know exactly how to avoid common, and uncommon, mistakes. These mistakes can lead to fines, costly repairs, and even evictions. Below we share with you the top mistakes landlords make, and what you can do to avoid them.

Leasing Delays and Extended Vacancies

One of the fastest ways to lose money in the rental property market is by having an extended vacancy. Not only are you losing out on the rent each month, but you are also still incurring expenses such as taxes and utility costs. Many things can factor into a leasing delay. For example, if your current tenant is still living in the house when a potential tenant is looking at the house, they are less likely to rent it. A lack of curb-appeal is a turn off for many applicants and could mean they decide to rent somewhere “prettier”. Failure to run background checks promptly or get leasing documents signed leads to even more delays. With processes in place and experts on the job, you won’t have to worry about any of these leasing delays or losing money. For more information about how we deal with vacancy days check out this post.

Poor Rental Property Selection

Location, location, location! It may sound cheesy, but this saying holds a lot of truth. Before you even purchase a rental property, you need to select the right one. What amenities does your neighborhood have? Are there good schools and restaurants nearby? If you’re curious how a certain neighborhood stacks up, check out their walk score. You can see how the local schools are rated. Talking to neighborhood residents and property managers will also help you determine the quality of life in an area. Choose a home that has at least 1,500 square feet, three bedrooms, and a good layout. Finally, make sure you compare rentals around the area to find out average rent prices and time on the market. For even more tips on rental property selection read our blog post on the subject.

Property is Not “Rent Ready”

Imagine going to a showing at a potential rental home and seeing broken light fixtures, trash in the yard, and the current tenant’s dirty socks on the floor. Even if the property manager promises repairs will be made and professionals will be called in to clean, the first impression has already been made. Before you put your rental home on the market, your current tenant must move out completely and you must perform any needed repairs. Landlords who skip these steps often end up with longer vacancies because they drive away potential tenants. Show your home only when it is looking its best. Touch up paint, fix anything broken, have professionals give the home a deep clean, and you will reap the benefits of patience. Read here to find out exactly how we work to make your property rent-ready.

Inadequate Tenant Qualification

How do you know you are getting a reliable tenant? It all starts with strict tenant qualification standards. Some Fort Worth rental management companies decide to skip this step or only require a credit check. But even if a tenant’s credit is good, their income may not adequately cover the rent, they may have a criminal record, or they have a previous eviction. At Specialized Property Management Fort Worth we know that screening tenants thoroughly reduces your risk of late payments, property damage, and eviction, so we make it a priority. For more information about our strict tenant qualifications read here.

Negative Tenant Interaction and High Turnover

As an experienced real estate property management company we know dealing with tenants can often be fraught with emotion. This is especially true when you are renting out a home you used to live in and still love. The truth is most tenants don’t take care of the home with the same level of care an owner would. The frustration, anger, and other feelings you have can easily damage your relationship with your tenant. If a tenant is has a bad experience, they are unlikely to renew their lease, leading to a high turnover rate. In the most extreme cases, negative interactions ensue and can lead to an eviction. To avoid negative tenant interactions, you must first take a step back. Make sure you are treating your investment as a business, realize most tenants don’t upkeep a home as a homeowner would, and be clear and consistent in every interaction. Many homeowners find a third party company like Specialized Property Management Fort Worth is very helpful in avoiding negative interactions. To learn more read this post.

Inadequate Rent Collection

Rent collection processes often feel burdensome, particularly if you are not offering a convenient online payment option. According to a survey by Citigroup, the majority of Americans have paid a bill late. The top reason is not that they did not have the cash, it is simple forgetfulness. Set clear and firm expectations with your tenant when they sign the lease so they know what day to pay rent, when the rent is considered late, what fees will be applied to late payment, and when you will start the eviction process. To make paying rent easier, you should offer automatic online rent payment. Most Fort Worth rental management companies, like Specialized Property Management Fort Worth, offer automatic rent payment so your tenant is never late and your cash flow never slows. Read more about our rent collection process here.

Costly Violations

Rules and regulations abound in the rental property industry. These rules exist for the protection of landlords and tenants alike, but that does not make remembering them easy for landlords, particularly if being a landlord is not your full-time job. Also, some landlords cut corners thinking it will save them money or boost their cash flow but end up paying more in fines and legal fees. Here is a brief list of the many regulations property owners need to follow:

  • Americans with Disabilities Act
  • Texas Fair Housing Law
  • Habitability laws
  • Local smoke detector regulations
  • Trust accounting laws

A real estate property management company has the experience, knowledge, and proven processes to navigate these regulations for you. To learn more about legal risks and how Specialized Property Management Fort Worth can help you avoid them read this post.

Neglecting Inspections and Maintenance

Regular inspections and proactive maintenance are important for the long-term success of your rental property investment. Imagine this scenario: your tenant is half-way through their lease and ready for a mid-lease inspection. You know their AC needs a check up too. However, the inspection and maintenance will cost at least $250 and you decide to save that money and skip the work. A week later your tenant discovers a pipe has been slowly leaking for a few days, causing water damage in the bathroom. Then the AC stops working and the repair person states that the build-up from not cleaning the ducts has turned into an expensive problem. Now instead of $250, you are looking at $2500 in repairs. You see how a small upfront cost can turn into big savings down the road. For information about what to expect from a property inspection read this post.

Self-Management to Save Money

Often property owners will decide to self-manage so that they can save money. This is a great idea in a perfect world. But, unfortunately, we don’t live in a perfect world. If you look at a cost breakdown, most property owners end up saving money when they hire an experienced real estate property management company. Here are just a few ways Specialized Property Management Fort Worth can save you money:

  • Local experts will guide you to the right property and price it appropriately.
  • Experienced property managers handle tenant interactions for a lower turnover rate.
  • Our team will help you avoid costly management mistakes.

Fort Worth rental management companies are not all the same. Specialized Property Management Fort Worth has experienced property managers who can make your investment a success. For a free rental consultation call Specialized Property Management Fort Worth today.

Arlington Property Management Companies Share Small Closet Solutions

Small closets in your rental property can be a big issue for tenants and can even be a dealbreaker for some applicants. Renting a space without sufficient storage in the closets and other areas mean some tenants are forced to rent an off-site storage unit. Offsite storage units are expensive and inconvenient, and chances are potential tenants would rather rent a home that works for their needs. To make your property more desirable, Arlington property management companies can show you how to make the most of the closet space you have.

Making Small Spaces Feel Bigger

There are ways to make your storage spaces seem bigger, without adding any square footage or closet systems. Check out these cosmetic fixes that give the illusion your tiny closet is much bigger.

  • Mirrors – Adding a mirror to the door of your closet is like an optical illusion that will make your closet feel brighter and bigger.
  • Lighting – If your closet space doesn’t have a light consider adding one. Inexpensive, small push lights are easy to add to any closet.
  • Paint – Closets tend to be dark and cave-like. Make yours feel brighter and bigger by painting it white, or another light neutral color.

Most Arlington property management companies can help you find trustworthy vendors for painting, hanging lights, and other odd-jobs around your rental home. Specialized Property Management Fort Worth can even schedule these updates, inspect the work, and upload pictures to your owner online portal.

Add Shelves, Hooks, And More

If your rental home’s closet has no shelves, rods, or other built-in storage, it is more of a tiny, pointless room. If that is the case in your rental home’s closets, we have solutions. These closet additions will make that tiny space more usable, and your tenants will be grateful for the help keeping their closets organized.

  • Shelves: adding at least one shelf in a closet can make a big impact. Shelves can be especially helpful in tall closets as they turn the top of the closet from wasted space into working storage.
  • Rods: bedroom closets without a rod to hang clothes can be especially frustrating to tenants. Rods are inexpensive and available at most home improvement stores and online retailers.
  • Hooks: add hooks to closet doors, bathroom cabinets, and other small spaces to give your tenant a little boost of usability. Hats, scarves, belts, and other accessories can be put on these hooks freeing up space inside the closet.
  • Built-ins: if you want to put a little more money into the project consider adding built-in shelves, rods, and drawers to a closet. These types of built-in closets mean your tenant doesn’t have to provide their own, which can be a big draw for some.

Other Solutions for Property Owners

Arlington property management companies can help you in other ways too. For easier Arlington residential property management Specialized Property Management Fort Worth offers these services:

For Current Property Owners If you think small closet space is holding your rental back from attracting quality tenants, you may want to do a small remodel. An experienced property management company will help you figure out all the details of remodeling to increase storage space. From choosing the right layout to picking top-quality vendors, your property manager is here for you.

For Future Property Owners If you’re still looking for the perfect investment property the local experts at Specialized Property Management Fort Worth can help. We know closet size is a big issue for tenants in some areas, and we can advise you on what else to look for to make a good investment.

Arlington Property Management Companies Can Help

An experienced property manager is a valuable asset for every rental property owner. Property managers have knowledge that comes from years devoted to making sure rental homes are rented out quickly, and the tenants are happy. If you’re not sure how to make an awkward living space appealing to potential tenants, think about calling a local property management company for help.

Services Specialized Property Management Fort Worth Offers

Specialized Property Management Fort Worth gives property owners experience, professionalism, and proven processes. Our property managers have the expertise you need to make your rental investment into a success. If you don’t own property yet, our property managers can guide you to the right one. The right property manager will take their knowledge of what tenants want in a rental home and help you make a great investment. After you’ve made a great investment choice, your Arlington residential property management company will make sure everything runs smoothly and efficiently. Here are a few of the services we offer:

  • Inspecting – Regular property inspections will save you money by pointing out potential issues with your property or your tenants.
  • Maintenance – Regular home maintenance is important but can be a hassle to an overworked landlord. Leave it to the professionals at Specialized Property Management Fort Worth, and your home will shine!
  • Showings – Whether in person or virtually, our showings will highlight the best things about your property and make it stand out from the competition.

But we offer so much more! Our property managers take care of the whole rental process and are there for you and your tenants 24/7. To find out more and schedule a free rental consultation call our offices today.

Property Management Companies, Fort Worth Tenants, and Digital Communication

Communication has changed vastly in the past 20 years. Digital communication, whether it is via email, text message, or one of the various apps out there have taken over as the primary way people communicate. What implications does this have for property management companies, Fort Worth property owners, and their tenants? How does digital communication affect your landlord-tenant relationship? Below we explore the ways you can communicate with your tenant in the digital age, and reasons you should be wary of this type of communication.

Ways to Communicate Digitally

Digital communication allows for fast and easy communication and comes in many different forms. Here are just a few:

  • Text Message – The Pew Research Center reports that 92% of US adults own a cell phone, and 68% own a smartphone. This means your tenant will almost certainly have the ability to send and receive text messages.
  • Email – Email can be a great method of communication as it allows you to not only give your tenants pertinent information, but you can send and receive important documents as attachments.
  • Messaging Apps – Apps such as Facebook Messenger, Whatsapp, Google Hangouts, and even Snapchat are widely used to message between friends and acquaintances. Using them for property management DFW might not be the best idea though.

How to Use Digital Communication with Tenants

Text messages and email are a fast, easy, and a reliable way to communicate. Before you decide to use these forms of communication, be sure your tenant is ok with it, and they know it is coming. Ask your tenant what their preferred method of communication is–a phone call, text message, or email. Your tenant will be thankful when you make an effort to reach out in a way that works with their needs. Here are a few things you can text or email your tenant about.

  • Rent Payment Reminder: you or your property manager can set up an automatic system that will send a reminder text to your tenant a few days before their rent is due.
  • Scheduled Inspections: regular inspections are recommended by most property management companies. Fort Worth property owners can use text messaging or emails to schedule and remind tenants of these inspections.
  • Maintenance Reminders: certain items around your property, such as air filters, need to be cleaned or replaced regularly. Use email to remind your tenant to replace these things, or let them know you will be coming to replace it yourself.
  • Scheduling a Face-To-Face Meeting: let your tenant know you are stopping by the house, or try to schedule a good time to meet via a text message or email.
  • Sending Important Documents: documents, especially ones that need to be signed, used to be sent via fax. Now you can scan and send via email.

Things You Should Always Do in Person

While digital communication is fast and easy, you should not use it for everything related to your property management. DFW property owners should never use digital communication in the following ways.

  • Never send your tenant a Notice to Vacate via electronic means. According to Texas Property Code Section 24.005, a landlord must give their tenant notice in writing either by delivering the notice in person or by regular mail.
  • Do not attempt to change the terms of the lease over text message. Sending an email is acceptable, but face-to-face interaction is preferable to ensure all parties understand the new lease terms.

Not every tenant will use digital communication the same way. If your tenant is not replying to texts or emails, find a method of communication that works for them.

The Benefits Property Management Companies Fort Worth Can Offer

We have all been there at one point or another–we get an email or a text and misread the message or tone. Maybe the sender was sarcastic, maybe the writing was just confusing. Either way, feelings can be hurt when this happens. In property management the stakes are higher, occasionally leading to turnovers and evictions. However, when you hire a property manager, you take the stress and guesswork out of your landlord-tenant relationship. An experienced property manager knows exactly how to communicate professionally with your tenant.

The Specialized Property Management Fort Worth Difference

When shopping for property management companies Fort Worth, property owners should consider the following:

  • Experience: do the property managers have experience managing single-family homes and communicating in person and digitally?
  • Proven Techniques: your property management company should have processes and techniques in place for every type of tenant, including how and when to communicate digitally.
  • Fewer Vacancy Days, Lower Turnover Rate: knowing how to communicate effectively will lead to fewer vacancy days and lower turnover. Your property manager should always be on top of communicating with applicants and tenants.

Specialized Property Management Fort Worth has the experienced property managers you need to run a successful rental property. Call our offices today to set up a free rental consultation.

How Full-Service Leasing Management Works

What exactly does a full-service leasing management company do for you? Below you can explore what Specialized Property Management Fort Worth does during the rental cycle to reduce vacancy days and save you money.

Inspecting

Your property manager will inspect the property ensuring it is “rent-ready” before potential tenants see it. This is the first step we take to make your property stands out from the competition. We will make recommendations for any property maintenance or upgrades that will reduce vacancy days and increase cash flow. A mid-lease inspection is also performed to ensure lease compliance and property upkeep. See our blog on inspections to learn more.

Marketing

Our leasing management team will post signage in your yard, advertise on dozens of websites, and create video walkthroughs for our youtube channel. Aggressive online marketing is important as people spend more and more time searching for rental homes online. The more exposure your property gets, the more likely it is to rent quickly. Visit our youtube channel to see examples of video walkthroughs.

Showings

Along with high-quality video walkthroughs our property managers arrange live showings for potential tenants. These showings can make a huge difference for applicants on the fence about which property they want to rent. Our property managers show off the best your property has to offer while demonstrating the professionalism tenants should expect from a property manager.

Screening

One of the most important steps in the rental cycle is screening your applicants because it will protect you against evictions. Your tenant must have solid employment and a clean criminal and rental history. Finding a reliable tenant will reduce turnover, maintenance costs, and evictions. A well-qualified tenant is worth waiting for, so don’t settle for anything less. For more information on our tenant screening process read here.

Signing

Lease signing involves much more than the physical signing of papers. For property owners or managers, it means preparing and executing the leasing documents in accordance with the leases and addenda promulgated by the Texas Association of Realtors. Our professional leasing management team will prepare these documents promptly so your new tenants can move in quickly. We will also provide your new tenant with formal training on how to take care of the property, what their responsibilities are, and who to call in case of emergency.

Collecting

Your tenant’s lease will clearly communicate our rent collection process, so there is no confusion. Our process helps avoid late payments, and we offer an online portal to give tenants an easy and quick way to pay. We deposit rent funds into your account electronically for prompt payment. To learn more about rent collection and other financial services we offer, read this post.

Maintaining

Periodic preventative maintenance is a must for any rental home to ensure your tenants are happy and your home is well cared for. When your property’s systems are maintained properly, they will perform well in the years to come. Our team is also available 24/7 for any maintenance emergencies. Repair requests are always handled in a timely manner by qualified, licensed professionals. For more information on maintaining your rental home read this post.

Renewing

Tenant turnover is costly, even if vacancy days are kept to a minimum. Re-keying the property, deep cleaning, shampooing carpets, inspections, and marketing are all necessary expenses incurred by tenants. Our team works hard to renew each tenant’s lease by being proactive and professional in our efforts. Our excellent customer service and tenant perks reduce turnover and keep your tenants happy.

Moving

Of course, tenants do move on, and when that happens, we are here to make sure the process runs smoothly. Our team processes notices and answers any questions the tenant may have about the transition. After move out, we walk through the unit to inspect the property, taking note of any work that needs to be done, and managing deposit disbursements.

Reporting

Most real estate management companies will give their clients occasional maintenance reports and year-end tax statements. Our team goes beyond that with detailed accounting, activity reports, maintenance reports, and statements available 24/7 through our online owner portal. During the leasing process, we also provide weekly updates to owners. Our team goes the extra mile to make sure you are informed every step of the way.

Professional Leasing Management in Fort Worth

Hiring a professional property management company can save you money and stress. When you’re researching real estate management companies, keep in mind Specialized Property Management Fort Worth provides the following benefits:

  • Reduce vacancy days through proper inspecting, marketing, and showings.
  • Place and keep reliable tenants in your home by screening, signing, moving, and renewing.
  • Take care of the day-to-day details of collecting and maintaining.
  • Give property owners peace of mind with excellent reporting and our 24/7 online portal.

To schedule your free rental consultation call Specialized Property Management Fort Worth today.